HOW SOFTWARE BENEFITS THE ACCOUNTING PROCESSES OF SMES

The accounting software is a tool that facilitates the proper management of the accounting department of any business, which is key to the success of its operations and compliance with their tax obligations. In response to the growing number of users of accounting management software, it is currently possible to find numerous options, but in the market the solutions offered by SAP Business One are the most recommended thanks to the fact that they present tools for a comprehensive administration of multiple operations in the market.

In order for you to learn more about the benefits offered by the SAP Business One accounting module and how it is integrated into a business, we will dedicate this post on our blog to discuss the subject.

As we have already explained in previous posts on the aaa-cas blog, Business One is made up of different modules with specific functionalities that allow different types of users to find a solution tailored to their needs. It is because of the ease of use of this system, the way it integrates without difficulty and the costs of its operation that it is recommended to small and medium-sized companies looking for an option to improve the administration and management of different business processes.

The software has a reliable and financial management module in which users are offered different functionalities for the automation of accounting tasks that are carried out on a day-to-day basis, including the recording of entries in the journal and general ledger. and streamlining the calculation of taxes and transactions in multiple currencies, features that undoubtedly allow optimizing the financial operations of the company.

Reducing costs and time invested in activities related to accounting management are the main advantages of implementing a SAP Business One ERP Accounting Software solutions in Dubai. The company’s banking activities can be carried out from the software, including the processing of payments and bank statements, account reconciliation and cash flow management. Keep track of budgets and generate reports that allow a comparison of the real data with those that were budgeted, this with updated data in real time, it is possible with the software and it is essential to know the real position of the company in the market.

Another feature of the accounting module is that financial operations can be integrated with other business processes, such as purchases and sales. Previously in this blog we have explained in detail what are the tasks that can be done with the purchasing, sales and inventory module and hand in hand with accounting management the possibility for the business to make transactions faster, and with this, improve cash flow and make it more visible. In this module it is possible to make configurations for the automatic management of processes such as entries, debtor accounting, cost accounting, fixed asset tracking, budget control and project cost supervision, in addition to the aforementioned bank management. The software has the option of a conciliator processing,

The generation of reports is one of the most outstanding tools of the software, and in this module the reports can be financial and analysis. When generating a report, you can configure the type of report, either the standard, or customized according to what you want to analyze to improve business planning and streamline auditing processes. Another feature is that the accounting information can be consulted at any time by accessing the platform from a device connected to the internet, since the data is stored in the cloud. Which means that users can access graphs for data analysis, helping to make better decisions for the business.

To use the software, it is necessary to acquire a license and follow a process of implementation to the work environment, which takes a variable time depending on the characteristics of the existing system, a topic that we will talk about in future occasions. However, although the accounting module offers many benefits before acquiring a license, it is worth asking whether it is really required in the work environment and how it can effectively contribute to improving operations. The answer that can be given without thinking so much is that yes, in any case and in any situation, having software for accounting management is a great advantage, but you probably want to make a more detailed analysis of the way in which you can benefit first. Deciding to invest in a license.

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If your company is small or medium and is in constant growth, having means that allow the optimization of resources and time is one of the main needs in the business, and for this to have accounting systems for management, as well as other Aspects related to business operations, it is highly desirable. This allows reducing the number of personnel working in a department and with the automation options the time that must be invested in keeping databases updated as well as inaccuracies is reduced, in addition to being much easier to access information and have an integral and global vision of the state of the business, this always updated in real time.

To learn more about how accounting software can benefit your business, we invite you to contact us, we will provide you with detailed information and a much clearer idea of the implementation of the systems in your work environment. We provide licenses for administration and management software for different business processes and we can provide you with specialized advice in choosing the solution that best suits your needs.

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STEPS FOR THE SUCCESSFUL IMPLEMENTATION OF ERP SYSTEMS

An ERP system has the ability to streamline different business processes, such as manufacturing, administrative management, inventories, and even sales and accounting processes. When choosing an ERP, the implementation process is the stage that requires the most time and should be contemplated. This time we will discuss the steps necessary for the successful implementation of a system.

SYSTEMS RESEARCH

Before implementing a system, they must define the needs, vision and scope of the solution in their companies. Once chosen, it is necessary to form a team that is in charge of the implementation, that communicates effectively with the company that provides the service and defines whether they will carry out an installation on all their equipment in a single stage or gradually.

INSTALLATION OF ERP SYSTEMS

Installing the software does not usually take a long time; When implementing it, it is necessary to redesign business processes, design manuals and a training plan for your employees. The application developer will be responsible for installing the software and building the necessary infrastructure.

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DATA MIGRATION

If they have legacy systems or data in spreadsheets, they must migrate the data and all records to the new ERP. Not all systems are compatible with each other, so it is important to know the characteristics of data handling and adjust the information so that it is compatible. Subsequently, they must assign staff to verify and update the information to ensure that all the information is accurate.

OPERATIONAL TEST OF THE BUSINESS MANAGEMENT SYSTEM

The company in charge of the implementation usually tests the entire system, functionalities and reports on how they should work with real scenarios. Although users must also validate that business processes flow properly. It is vital that they test the system thoroughly before the launch date at their companies.

TRAIN YOUR WORKERS IN THE OPERATION OF THE ERP SYSTEM

User training takes a lot of time and effort, especially with key employees who perform the activities that are the backbone of the business. The time it takes will depend not only on the size and complexity of the ERP Accounting Software solutions in Dubai, but also on the mindset of the employees, number of workers and among other factors.

Follow these steps to implement the ERP system for your business. We provide a comprehensive service, with highly trained personnel for the installation of business management, business administration and ERP systems, such as SAP Business One, the best in the world market. For more information, we invite you to write to our online chat or email info@aaa-cas.com.

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THE IMPORTANCE OF DATA PROTECTION IN BUSINESS SOFTWARE

Among the business software that you must have in your business is the payroll system and thus be able to carry out adequate and secure management. To structure the payroll, it is necessary to collect a series of information about the employees and about the company. The data that are required with full names, bank accounts, social security, addresses, salary data, among others.

As it is sensitive information, the company must pay great attention to protecting it, since the least it wants is that there is a misuse of this data, that it is lost or that someone outside has access to it.

At AAA CAS, a Dubai company specialized in distributing SAP Business ONE; we provide technological innovation and adequate advice for the implementation, post-implementation and maintenance of the systems. We provide perfect support to implement business programs in your small or medium business.

WHY PROTECT PAYROLL DATA?

Payroll is a key task within Human Resources activities, it is a document that must come out on time and in good shape, with the calculations well done, the salary in order and with the taxes well calculated. Likewise, it is necessary to manage the way in which the data that is required month by month for its realization is handled.

Some of the techniques you can use is to document the personal information you have in your database, be clear about who has access to them and what is the origin of each of the information. If you have a SAP system within your company, it will be easier to know with whom you share the information, in fact, you may have restrictions so that only those you choose can see them.

It is also good that you question if you really need all the data you have stored, if you find that you have outdated or non-essential information, discard and keep only what is really necessary.

Also, make it clear within your company what actions you will take if you detect illegal or inappropriate uses of confidential information.

On the other hand, accounting systems have protection options, one of the tools is the password, access control. You can also rest assured that these programs guarantee safe storage, it even has a backup in case something happens. If in doubt, you can ask your provider about the payroll protection tools.

ASPECTS TO CONSIDER FOR A GOOD PROTECTION OF PAYROLL INFORMATION

One of the practices that you can do to ensure that the data is safe is to carry out an evaluation of the possible risks, this is useful to determine if the processes you have, the systems or the managers or users in general of the accounting programs represent a danger to data security. When you have well identified what the risk factors are, then it is time to make changes in work methods, policies and internal controls.

In this sense, if you do not have access control for your business ERP Accounting Software solutions in Dubai, put a password and restrict entry only to the personnel who are in charge of making the payroll or need to consult the data. You can also implement disconnecting employees to remove them from the system after a period of inactivity within the program.

Also, divide the tasks of the Payroll services in UAE, perhaps you can put two people to take care of it. Separating activities can help reduce conflict and the possibility of fraud.

Likewise, there must be a control of the entry of information and changes to existing data. To achieve this, you can place the option of requesting authorization to carry out the movements.

It is also a good idea to make frequent reviews of the payroll information, by monitoring the data it will be possible to identify possible problems in time and avoid complications or even prevent fraud. Along with this, do not forget to frequently update security measures, antivirus, passwords and more.

Finally, if you already have all the data stored in the cloud or within your systems and have a backup, avoid keeping paper documents as much as possible. But if it is really necessary, do not forget that you must also safeguard them and protect them from third parties.

At, AAA CAS you find the business software you need, we offer value and functionality with our systems. With the experience of our consultants and the methodology of their work, you have the security and guarantee of obtaining the value that ERP SAP Business One offers you.

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Payroll Processing Outsourced

The legislation on labor law, trade union law and tax law is subject to constant changes, both for the alternation of different political sensitivities, both for the need to adapt to new economic realities, and for the dynamism of the productive world.

For this reason, the load of obligations imposed by the observance of these laws can be difficult, if not even counterproductive , preventing companies from focusing on their mission, which is to create wealth and expand their business without continuous bureaucratic and administrative hitches .

Taking responsibility for entrepreneurial management that is actually level requires experience, time and caution. A minimum error can cause a greater one, so the degree of meticulousness and updating required from the pay office is very high.

This can lead to friction in the workplace.

Entrusting in outsourced payroll management free the entrepreneur from annoying tasks, which can not remain unfulfilled?

What are the advantages of entrusting payroll processing to third parties?

Relieve the company of management costs destined to grow proportionally with the increase in turnover.
Saving on the training costs of the pay department, which must be continuously updated not only on the contractual tables, but also on those relating to labor law?
Saving on the cost of software, on licenses and on the technological update periodically required for correct operation. This also saves any fictitious upgrade costs that the developer sometimes charges for non-essential features.
Save on service costs.
Obtain supervision from specialists in the sector such as Compendium, who mainly deal with payroll services and human resource management for medium and large companies (even more than 1,000 employees).
Avoid infringement procedures, union disputes, real violations of labor law regulations that can lead, in addition to economic loss , to damage to image.
Raising security levels: today the issue of privacy is very important, current legislation requires companies to be scrupulous in storing data and to have a security system also (and above all) for computer databases. By managing payroll outsourcing you get rid of these important tasks, which can lead to heavy penalties.
Increase employee protection through data transparency. For each employee there is a form that records all the events relating to his working life: permits, hours worked, overtime, holidays, any measures, status of payments. The documentation is always updated and available in real time, and each event is managed in real time, automating entire sectors to get a complete overview of your workforce.
Freeing up space in the company to improve the cost / benefit ratio that affects revenues – no more paper documents and archive copies (all research shows that businesses begin to grow when they efficiently cut costs in non-strategic sectors).
Accurately calculate the values for each type of contract , applying precisely the coefficients and percentages provided for each work situation.
Be free to devote yourself to your business by conveying your energies on the development of new products, the expansion of the sales network, the consolidation of your market share. The savings achieved can be conveyed, for example, in advertising and research, with medium and long-term results of absolute value for the company.

What Compendium can do for your business?

The payroll services in UAE is particularly recommended for those companies with a certain number of employees who intend to avail themselves of a professional, confidential skill which allows to obtain the advantages illustrated above. From a technical point of view, Compendium offers its customers an online interface through which it is possible – at any time – to check the status of the services. A highly personalized consultancy, adapted case by case, precise and punctual both in communication and in transparency.

Payroll management concerns in concrete terms:

Processing of wages and contributions per individual worker
Print monthly workforce costs
Elaboration and electronic transmission of 770 models, elaboration of F24 modules
Verification and processing of TFR
Contribution regularity check
IRAP prospectus (processing and sending)
Single Certifications

More information

a comprehensive reporting not only for the entrepreneur, but also for the employee who will receive communications regarding their employment relationship, including legal obligations, transfer and termination of the contract.

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